We can help. Many banks provide this service for businesses. Here’s how it works: you send the bank a list of checks you have written, and they verify against your list. Banks require a specific format for the list, and we can custom your list to suit your bank’s requirement.
For a minimal fee, we now provide an Excel macro that formats your OGwin Check Register into your bank’s specific positive-pay layout. Ready to get started? Contact OGSYS support () for further information.

Four Options for Suspending Revenue

In OGwin, you can suspend revenue by owner, by well, by deck, and by individual item.

To suspend all revenue for an owner:
· Go to Owner Maintenance (Master Maintenance, Entity Maintenance)
· Select the “Specific” tab in Owner Maintenance and check the box next to “Suspend Revenue.” When you check the suspense box, the “Rev. Susp. Categ.” box becomes active.
This box allows you to supply a reason code for suspense.
· Enter valid code numbers 1- 9 or the letter S. These are strictly user-defined codes. No set-up or code definition is necessary before using them. Simply enter the code you wish to use.
To unsuspend the owner:
· Go to Owner Maintenance and remove the check mark in the Suspend Revenue box.

To suspend all revenue for a specific well:
· Go to Well Maintenance (Master Maintenance, Property Maintenance)
· Select the “Master Info 2” tab and check the box Suspend All Revenue
· Supply the Revenue Suspense Category code number (1 – 9) or the letter “S” for the suspense reason
To unsuspend the well:
· Go to Well Maintenance and remove the check mark in the “Suspend All Revenue” box.

To suspend all new revenue posted to an owner on a specific deck:
· Go to Revenue Deck Maintenance (Master Maintenance, Property Maintenance).
· Retrieve the applicable deck and select the owner to be suspended from the participant list.
· Enter the suspense category code number (1 – 9) or the letter “Y” to suspend the owner. Revenue for this owner posted through this deck from this point forward will be suspended automatically.
To unsuspend these items:
· Go to Revenue Check Status Inquire/Edit (Revenue Processing, Owner Revenue Checks)
· Unsuspend each item, or use Revenue Redistribution (Revenue Processing, Owner 1099s and Balances) to redistribute back to the same owner with a fully payable status code.

To suspend individual items:
· Go to Revenue Check Status Inquire/Edit.
· Retrieve the applicable owner
· Change the FSP column for that individual item to a valid suspense code number (1 – 9) or the letter “S.”
To unsuspend these items:
· Change the FSP column in Revenue Check Status Inquire/Edit back to “F” for fully payable.

The Revenue Check Status Inquire/Edit reflects suspense from all four options. For a sample screen, see Figure 1. The field “Suspend All” reflects Owner Maintenance suspense. You may change the field to a valid suspense code number (1 – 9) or the letter “S,” or to no suspense. This will automatically update owner maintenance.
When the FSP column on the individual items contain a number (1 - 9 )or letter “S” and the Status column shows “Suspend,” that reflects an individual suspense or suspense through a Revenue Deck. When the FSP column contains an “F” and the Status column shows Suspend, that reflects Well Maintenance suspense.

Remember: Once an item is suspended, it will not be available for payment through the system check print or for netting against expenses until the suspense is removed.
-- You can include suspense items on a Full Revenue Check Prelist and see how they were suspended.
-- Revenue Suspense Report (Report 440) lists all owners with suspended revenue. It does not include owners in suspense due to amounts below a minimum.
-- OGwin automatically generates the general ledger entries to transfer items between Revenue Payable and Legal Suspense accounts when you process a Revenue Check Print.

How to Create a Joint Audit Data Exchange (JADE) File

Next time you process JIBs, create a Joint Audit Data Exchange export file. The JADE’s function is to assist recipients’ auditors in verifying the accuracy of billing.
When processing JIBs, input a JADE export filename to create an ASCII file. It will contain one line per JIB record being billed out with the following information: well, year-month, voucher, account, AFE number, currency code, and net value. The file contains actual chart of account numbers, but no account descriptions.
Suggestion: Also send the auditors an ASCII file that contains the chart of account codes with descriptions. Use Chart of Accounts Maintenance to create an export file with this information.

OGwin Features

On-line Calculator —When you are in an “Amount” field on an entry, press “F7” to access the calculator. The calculator will respond to your keyboard’s 10-key pad or to mouse-driven entries. The result of a calculation will drop into the amount field when you click the “OK” button on the calculator. Note: If you access the calculator by the calculator button on your toolbar, you will not be able to drop the result into the amount field.
Smart Typing —The smart typing feature accelerates data entry, using an “autofill” technology. In this feature, the system guesses what you are entering and finishes the entry for you. Suppose you need to type a well code, and you type ‘TX.’ The system looks in well maintenance and finds a match for the characters you have typed, then autofills the entry field with the matched data. To activate OGwin’s smart typing feature, go to System menu, select “User Preferences,” and click the “Custom Actions” file tab. Look for the field on the bottom right of the Custom Actions screen.

Answers to Key Questions

Q: I run the Revenue Suspense Report (Report 440), and it prints detail. I would like a total amount for the owner only.

A: You now may print the Revenue Suspense Report in both detail and summary version. The summary version will give you a total amount for each owner or each well.

Q: When I go into the output manager, I can see only reports that I have sent to “Hold.” I also would like to see other users’ reports.

A: The output manager has a field called “Show.” It will default to “Only My Deferred Output,” but if you have privileges, you also may select “All Deferred Output” in the “Show” field. The privileges for all output are set in the Supervisor menu, User & Group Maintenance. Select the user to change and make sure to check the “Can See All Output” box.

Q: How is the date determined that qualifies an unbilled JIB item for printing?

A: If the JIB item originated through an A/P invoice, the qualifying date is the A/P transaction date. If the item originated through a Journal Entry, it is the voucher date.