OGwin version 1.80 provides an optional, extra-cost feature designed to streamline ACH payments to vendors and owners. The $1,000 feature works in conjunction with the OGwin automatic emailing feature. It also adds new maintenance items found in Miscellaneous Maintenance.

Email Maintenance

Be sure to populate the tabs for “Payable Check” (PCK) print and “Revenue Check” (RCK) print with the return email address, email subject line, and email body.

Bank Maintenance

Create a Bank Maintenance record for the processing company’s bank and each bank receiving ACH payments.

EFT Account Maintenance

EFT Account Maintenance will link the processing company’s cash account to the Bank Maintenance and other bank information.

EFT Vendor Maintenance

EFT Vendor Maintenance identifies the method of payment for each vendor and links the vendor to a bank.

Key Fields :

Payment Mode

This field determines whether the vendor will receive a check, wire transfer, draft, or ACH.

A/P Check Email

Enter the email address where the vendor will receive confirmation of the ACH.

Option

When using the payment mode of ACH, you must select one of the email options.

Generate ACH Pre Note?

This will flag OGwin to generate a pre-note to be sent to the vendor’s bank for testing purposes. You must run the ACH Pre-Note Generation program.

ACH Pre-Note Generation

Use ACH Pre-Note Generation to create a test file to be sent to the receiving bank. This will determine whether the bank coding was entered correctly.

AP Check Print

To generate the ACH payments, you must go to AP Check Print. The payment method line on the setup screen displays options to allow payments by checks, wire transfer, bank draft, or ACH.

Identify the ACH file and designate a place to store it.

Once the ACH file is created, the processing company must transmit the file to the bank according to the bank transmittal requirements.

To purchase and activate the feature or for more information, click .

Upgraded Search Tool for Vendor Invoice Information

The AP Check Status Inquire/Edit, found on the AP Checks menu has always been a great tool to look up vendor invoice information. We now have improved on the lookup. With the upgrade, you may search for an invoice, by invoice number, invoice date, due date, discount date, or invoice amount.

Top Two Questions for a Quarter

Q: Where can I turn the OGwin toolbars on and off?

A: The View menu will lead you to a list of OGwin toolbars. Click any item, and the toolbar will turn on or off. An active toolbar has a check mark beside it.

Q: I see buttons—“Next” and “Previous”—in some maintenance items. What are they for?

A: Pressing the “Next” button directs the system to advance to the next record in code number order; while the “Previous” button directs the system to display the previous record. If you change the record, the system gives you an opportunity to save before advancing. These two buttons are found in Vendor Maintenance, Owner Maintenance, Well Maintenance, Chart of Account Maintenance, and report format maintenance.

Version 1.80 Changes—Purchaser Check Control Maintenance and Purchaser Check Entry

1. Version 1.80 introduces a new deduction field—“Other Deductions #2.” This new field allows users to accommodate up to six deduction fields for purchaser checks (four tax fields and two other deduction fields) in addition to operating expenses.

Tax fields allow users to exempt specific owners in the revenue deck from the “tax” and can specify names and tax computation methods (using Revenue Tax Rate Maintenance). Other Deductions #1 and #2 must apply to all participants in the revenue deck. You cannot specify a name or calculation method for other deductions.

2. Version 1.80 also provides a new “Generate 100%” option for tax fields. Previously, a “Generate” option was available only for each tax field. The difference between “Generate” and “Generate 100%” is that the “Generate” box will calculate the tax based on the rules in Revenue Tax Rate Maintenance and allocate the tax to owners using the revenue deck’s total taxable interest for that tax column. This generates a net less than 100% of the gross, if there are some exempt owners.

The “Generate 100%” flag forces the net tax amount to be equivalent to the gross tax amount. This means that—if some of the owners in the revenue deck are exempt from the tax—other owners must make up the extra tax.  NOTE: The “Generate 100%” option should be used only if the revenue deck equals 1.0 and the purchaser check mask is applicable for Interest Type = T-Total.