http://www.ogsys.com/index.php en clay@ogsys.com Copyright 2010 2010-02-17T21:46:10-06:00 http://www.ogsys.com/site/ogsql_release_version_130/ http://www.ogsys.com/site/ogsql_release_version_130/#When:21:46:10Z We have recently released a new version of OGSQL.  The following enhancements have been made in this release: ● Two additional tax fields have been added in the Revenue module ● Email Output Maintenance added to allow more control to email processing out of OGSQL.     Contact support for the instructions on how to use the new Email manager. ● Gauge Sheet import function added to the Production Module. ● New option that will allow search and sorting by address in the vendor search screen. ● New checkbox on the AP invoice model screen, “Recalculate Net from Gross.” This applies if    the total expense deck interest has changed since the original entry. ● Gas Balancing Reports conversion to OGSQL completed ● Billing deck added to the Custom Excel JADE report ● Owner selection allowed on the Custom Excel JADE report ● Well comments added to the Custom Excel Well report ● Keysort added to the Custom Excel Trial Balance report Please contact Support@ogsys.com if you have any questions about this Release, or any of the above noted Features. News 2010-02-17T21:46:10-06:00 http://www.ogsys.com/site/2009_1099_tips_and_news/ http://www.ogsys.com/site/2009_1099_tips_and_news/#When:19:50:57Z Download Newsletter 2009 1099 Tips and News Always review all 1099 instructions and publications from the IRS before filing Download 1099 updates for OGWIN version 2.2 and OGSQL versions 1.24 and 1.27 from our website http://www.ogsys.com. Then, apply the updates to your database. To receive 1099 changes, you must be using OGWIN 2.2, OGSQL 1.24 or OGSQL 1.27 Consider filing 1099s electronically through the IRS website http://fire.irs.gov Hottest FAQ about 1099s Q: What’s the difference between “Print Non-qualifying Amounts?” and “Print Non-flagged Vendors?” on the Vendor 1099 Proof Report? A: Printing all “non-qualifying amounts” will print all amounts . . . regardless of the minimum you have set on the 1099 run.  Printing “Non-flagged vendors” will print all vendors . . . regardless of the flag in the master file for “Send-1099:” Q: What if I void a 2009 check in 2010, after I have already sent out 1099s? A: When the 2009 check was voided, OGSYS updated the 1099 file for 2009, which you will not see unless you decide to re-run your 2009 1099s.  What happens in 2010 depends on whether you re-issue the check. If you issue it with a 2010 date, OGSYS will update the 1099 file for 2010, so that the amount is reported for 2010.  If this is not the desired result, you can adjust the 1099 amount using the adjustment entry screens. Q: Does the system allow me to print 1099s more than once? A: Yes. You may print 1099s repeatedly until the information is purged.  OGSYS does not purge 1099 information until the 1099s have been printed after the December month has been closed for that module. Q: OGSYS says I didn’t print 1099s for last year, but I did.  What does this mean? A: Run the December close prior to the final 1099 run.  If 1099s are run prior to the December close (not after), OGSYS does not recognize the 1099 run as an “official” run.  Therefore, it does not purge the information for that year and could blend it into the next year.  Q: Can I run electronic 1099s more than once? A: Yes.  You may generate electronic 1099s as many times as necessary until the information is purged. Q: Which address box do I use for 1099s? A: 1099 forms take the address from the default screen of the master file record. Electronic and substitute 1099 forms also take the address from the first screen. Q: How do I get Vendor 1099s to print in the “Rentals” box? A: By default, Vendor 1099s print in Box 7 (the non-employee compensation box).  However, it is possible to choose the payment type, and therefore the box for a vendor’s 1099 amount.  Vendor maintenance allows you to choose from the following payment types: 1 – Rents, 2 – Royalties, 3 – Other Income, 6 – Medical Payments, 7 – Non-employee Compensation, and 14 – Gross Attorney Fees. Q: What are substitute 1099s? A: The IRS gives you the option to send substitute 1099 rather than the standard 1099 for Owners/Vendors. If you file electronically, the substitute form is the way to go. Send the electronic file to the IRS, then print substitute 1099s to send to the Owners/Vendors.  A side benefit is, you don’t have to buy the standard 1099 forms.  NOTE: Do not send substitute forms to the IRS. You will be charged a penalty fee for filing incorrectly. Q: The 1099s for electronic ask the question, “Prior Filing Year?” Does this mean I can run 1099s for 2008? A: Under normal processing, you would not be able to print 1099s for 2008 now, since that information was purged in 2009. This field is part of the record layout for electronic 1099s, so it must be included here.  To answer “Yes” in this field, you would have to take extra steps to ensure that the data is available. Q:  May I select and sort by vendor/owner codes for 1099s? A:  Yes. You have entity selecting and sorting capabilities for all 1099 processes. Q:  I need a list of all the vendors/owners with no federal ID. How do I get it? A:  You may select and sort by a federal ID number any place where you have entity selection capabilities, including all the 1099 processes and entity listings. When you sort by federal ID, it places all vendors/owners without an ID at the beginning of the report. The federal ID also prints on the brief entity listing. A Timely Refresher — 1099 Procedures 1099s and 1099 balances are integral parts of OGSYS.  Enter balances only during installation, as OGSYS maintains 1099 information automatically. OGSYS provides 1099 updates as a normal part of the support services.  The system supports 1099 forms, electronic 1099 reporting, and substitute 1099 forms.  Make sure you have loaded the latest release (either OGWIN 2.2 or OGSQL 1.24) and service pack for current 1099 programs. Remember, the IRS will not return problem files.  Keep a copy of the 1099 files you submit to the IRS. Five Rules for Processing 1099s 1.  Always run an Accounts Payable Close Month for December before printing Vendor 1099s for a year.  Always run a Revenue Close Month for December before printing Owner 1099s for a year.  Always run a Lease Records Close Month for December before printing Land-Owner 1099s for a year.  You may print the 1099 Proof Reports at any time during the year. 2. Print the 1099 Proof Report to verify 1099 amounts and which entities should receive a 1099. 3. You may adjust 1099 amounts.  For vendor 1099 adjustments use the Vendor 1099-History Entry function from the Vendor History/1099s Menu.  OGSYS will display a screen showing the check detail total and the 1099-history amount. The sum of these two figures is equal to the amount that will be printed on the 1099 form. To make adjustments to a Vendor’s 1099 amount, increase or decrease the 1099-history amount as needed.  This is a replacement amount, and it will be added to the check detail total to give you the actual 1099 amount. For Owner 1099 adjustments, use the 1099 Adjustment Entry function from the Owner 1099s/Balances menu.  Enter adjustments as replacement amounts in the appropriate fields. For Land-Owner 1099 adjustments, use the Land-owner 1099-History Entry screen on the Lease-records Maintenance menu.  Enter the adjustment as a replacement amount in the appropriate field.  4.  Always verify 1099 amounts for at least one vendor/owner prior to mailing 1099s. 5. If December Close Month is not run prior to printing 1099s, subsequent years’ 1099s will include amounts from the prior year.  To correct, reprint 1099s for the prior year, and run the module Close Month for December of the current year. NOTE: OGSYS includes items netted within the current 1099 calendar year in that year’s 1099 amounts.  Therefore, do not run the cross-clear program using a December voucher date, unless the items being netted are to be included in the current year’s 1099s.  Items to be included in the next year’s 1099 must have a January-or-later voucher date. Substitute 1099s are available for Vendor 1099s, Owner Royalty 1099s and Land-owner 1099s.  Use these substitute forms to mail to the Vendors/Owners.  These forms are not intended for the IRS.  You will see Substitute 1099s in each respective 1099s menu. Waltz through Year-end with Fewer Problems Make a year-end backup before closing the General Ledger Most important—include ALL OGwin files; data, programs, and control files. By copying all of OGwin, you are ensuring that you can restore the database for that time period, if necessary. Retain this backup permanently, do not overwrite with a later backup. NOTE: If only the data files are backed up and your current database has been upgraded with a release, you will not be able to use the year-end backup. The year-end General Ledger Close performs some extra steps The close routine will take the balances in the Profit and Loss (P & L) accounts and zero them into the Retained Earnings account for corporations, and into the Capital account for partnerships. Because of this, it is important to make sure your Fixed Account Maintenance is set up accurately. Make certain the first P & L account is specified correctly. The system will take every account from the first P & L account forward and zero it to Retained Earnings. Also, make sure the Retained Earnings or Capital account is coded correctly in the fixed accounts. DO NOT close the General Ledger for the year without having the first P & L, Retained Earnings, and Capital accounts coded correctly. Otherwise, you will not be able to correct the incorrect balances by re-closing the year for the P & L accounts without restoring your database. The year-end General Ledger may be re-closed, however, for any adjusting entries that are posted in the new year. 2010-01-29T19:50:57-06:00 http://www.ogsys.com/site/ogsql_release_version_124/ http://www.ogsys.com/site/ogsql_release_version_124/#When:15:15:16Z The manual journal entry screen now allows the optional input of separate dates for journal, cash, and accrual basis. The journal entry will continue to work as it always has, the standard basis dates for journal and cash will be the same as the voucher date, and the accrual date will be unaccrued until the GL Close assigns it. The new date fields on the journal entry screen will allow you to optionally override the standard basis dates. You can input basis dates for journal and cash and leave accrual blank so the GL Close assigns the accrual date. A journal entry voucher must balance the net value by company, basis, date, and currency (if multicurrency module is active). The voucher table will now keep the Author as the user ID who created the voucher. It will also maintain an Authored_Date and Authored_Time.A separate field, Tagging_User_ID, will contain the user ID that tagged the voucher for posting. The Manual Journal Entry screen has a History button that will display the date entered, last changed, and posted. The history is also available in Report 220 – Voucher Audit. There is a new user privilege of Reset Change History in User and Group Maintenance found on the Supervisor menu. This setting will allow a user other than the Supervisor to clear change history on the Logical Integrity Audit and to be able to reset the change counts in the master files. The Well Reserve History Entry screen now displays values for Prior Year, Adjustments, and Beginning Balance (Jan 1 start). The adjustment amount is maintained in a field Adjustment_Volume in the data table. The AR invoice number and Revenue Receivable invoice number have been increased to 8 digits. There is now a separate retention period for the JIB Reprint Images found in System Parameter Maintenance. A new field, Operator AFE Reference, is available in AFE Maintenance. This field may be included in the 230 – Financial Report. Please contact Support@ogsys.com if you have any questions about this Release, or any of the above noted Features. Thank You! OGSYS Support www.ogsys.com News 2009-09-03T15:15:16-06:00 http://www.ogsys.com/site/ogsql_release_version_121/ http://www.ogsys.com/site/ogsql_release_version_121/#When:18:56:28Z Version 1.21 of OGSQL has been released.  The following features are new to this version of our product: Inventory applications completed. General Ledger Close – an option is available for a multiple month GL Close.  This is mainly intended for customers who do not use the accrual basis and have not closed the General Ledger for many months. Lease Check Voiding – If a client used the lease check template for one check per owner per lease or one check per owner per tract, the lease check void was not handled properly.  This has now been corrected so the posting and roll back of check due dates during lease void check are correct. Please contact support@ogsys.com if you have any questions about these new features. News 2009-07-15T18:56:28-06:00 http://www.ogsys.com/site/sql_reports_library_in_ogsql/ http://www.ogsys.com/site/sql_reports_library_in_ogsql/#When:13:58:21Z We are in the process of converting all the Excel macros found in our SQL Reports Library to run within OGSQL under the Custom Excel Reports found on the Process menu.  Additional reports will be released each week in the OGSQL patch.  Please refer to the patch notes to see which reports are included in the current OGSQL patch. 2009-05-21T13:58:21-06:00 http://www.ogsys.com/site/accrual_basis_in_ogsql/ http://www.ogsys.com/site/accrual_basis_in_ogsql/#When:13:58:16Z There is a new selection in OGSQL when you run the 230 – Financial Report and 250 – Property Report, accrual basis with unclosed items.  You may now determine what month the unclosed items are placed.  They may go into the current processing month which is the next GL month to be closed, or they may be placed in the journal month which is the journal date of the item.  This will prevent an unclosed item from showing in multiple months on a report with multi-month columns. For customers converting from OGWIN to OGSQL, any existing 230 or 250 report macros set for accrual with unclosed items will default to Current Processing Month. News 2009-05-21T13:58:16-06:00 http://www.ogsys.com/site/lease_check_void_problem/ http://www.ogsys.com/site/lease_check_void_problem/#When:13:57:57Z If you write checks out of the lease records module using a custom check template for lease level or tract level checks, please contact OGSYS support. News 2009-05-21T13:57:57-06:00 http://www.ogsys.com/site/general_ledger_close/ http://www.ogsys.com/site/general_ledger_close/#When:13:55:44Z You may now close multiple months at one time in the General Ledger.  This is mainly intended for customers who do not use the accrual basis and have not closed the General Ledger for many months.  Clients who don’t use the accrual basis should still keep their General Ledger close up to current month to assure summary GL reports run at their maximum speed. You will see a new checkbox on the GL Close screen to Accrue Month by Month.  This checkbox applies when you are closing multiple months at one time.  If checked (default setting), accruals will be done exactly as if the client ran the month closes one at a time.  If unchecked, all accrual dates will be assigned to the 25th of the last month in the range of months being closed. This feature is available in both OGWIN and OGSQL.  A client should make sure the GL Detail and Summary GL retention periods found in Company Maintenance are set to their desired settings before running the GL Close process. News 2009-05-21T13:55:44-06:00 http://www.ogsys.com/site/1099_tips_and_news/ http://www.ogsys.com/site/1099_tips_and_news/#When:17:05:12Z Download newsletter Tips and News Always review all 1099 instructions and publications from the IRS before filing Download 1099 updates for OGwin versions 1.80 and 2.2 from our website http://www.ogsys.com. Then, apply the updates to your database. To receive 1099 changes, you must be using OGWin 1.80 or OGWin 2.2 Consider filing 1099s electronically through the IRS website http://fire.irs.gov Hottest FAQ about 1099s Q: What’s the difference between “Print Non-qualifying Amounts?” and “Print Non-flagged Vendors?” on the Vendor 1099 Proof Report? A: Printing all “non-qualifying amounts” will print all amounts . . . regardless of the minimum you have set on the 1099 run.  Printing “Non-flagged vendors” will print all vendors . . . regardless of the flag in the master file for “Send-1099:” Q: What if I void a 2008 check in 2009, after I have already sent out 1099s? A: When the 2008 check was voided, OGSYS updated the 1099 file for 2008, which you will not see unless you decide to re-run your 2008 1099s.  What happens in 2009 depends on whether you re-issue the check. If you issue it with a 2009 date, OGSYS will update the 1099 file for 2009, so that the amount is reported for 2009.  If this is not the desired result, you can adjust the 1099 amount using the adjustment entry screens. Q: Does the system allow me to print 1099s more than once? A: Yes. You may print 1099s repeatedly until the information is purged.  OGSYS does not purge 1099 information until the 1099s have been printed after the December month has been closed for that module. Q: OGSYS says I didn’t print 1099s for last year, but I did.  What does this mean? A: Run the December close prior to the final 1099 run.  If 1099s are run prior to the December close (not after), OGSYS does not recognize the 1099 run as an “official” run.  Therefore, it does not purge the information for that year and could blend it into the next year.  Q: Can I run electronic 1099s more than once? A: Yes.  You may generate electronic 1099s as many times as necessary until the information is purged.  Make sure you generate 1099 information to an electronic file before closing January for the module. Q: Which address box do I use for 1099s? A: 1099 forms take the address from the default screen of the master file record. Electronic and substitute 1099 forms also take the address from the first screen. Q: How do I get Vendor 1099s to print in the “Rentals” box? A: By default, Vendor 1099s print in Box 7 (the non-employee compensation box).  However, it is possible to choose the payment type, and therefore the box for a vendor’s 1099 amount.  Vendor maintenance allows you to choose from the following payment types: 1 – Rents, 2 – Royalties, 3 – Other Income, 6 – Medical Payments, 7 – Non-employee Compensation, and 14 – Gross Attorney Fees. Q: What are substitute 1099s? A: The IRS gives you the option to send substitute 1099 rather than the standard 1099 for Owners/Vendors. If you file electronically, the substitute form is the way to go. Send the electronic file to the IRS, then print substitute 1099s to send to the Owners/Vendors.  A side benefit is, you don’t have to buy the standard 1099 forms.  NOTE: Do not send substitute forms to the IRS. You will be charged a penalty fee for filing incorrectly. Q: The 1099s for electronic ask the question, “Prior Filing Year?” Does this mean I can run 1099s for 2007? A: Under normal processing, you would not be able to print 1099s for 2007 now, since that information was purged in 2008. This field is part of the record layout for electronic 1099s, so it must be included here.  To answer “Yes” in this field, you would have to take extra steps to ensure that the data is available. Q:  May I select and sort by vendor/owner codes for 1099s? A:  Yes. You have entity selecting and sorting capabilities for all 1099 processes. Q:  I need a list of all the vendors/owners with no federal ID. How do I get it? A:  You may select and sort by a federal ID number any place where you have entity selection capabilities, including all the 1099 processes and entity listings. When you sort by federal ID, it places all vendors/owners without an ID at the beginning of the report. The federal ID also prints on the brief entity listing. A Timely Refresher — 1099 Procedures 1099s and 1099 balances are integral parts of OGSYS.  Enter balances only during installation, as OGSYS maintains 1099 information automatically. OGSYS provides 1099 updates as a normal part of the support services.  The system supports 1099 forms, electronic 1099 reporting, and substitute 1099 forms.  Make sure you have loaded the latest release (either 1.8, 2.0, 2.1 or 2.2) and service pack for current 1099 programs. Remember, the IRS will not return problem files.  Keep a copy of the 1099 files you submit to the IRS. Five Rules for Processing 1099s 1.  Always run an Accounts Payable Close Month for December before printing Vendor 1099s for a year.  Always run a Revenue Close Month for December before printing Owner 1099s for a year.  Always run a Lease Records Close Month for December before printing Land-Owner 1099s for a year.  You may print the 1099 Proof Reports at any time during the year. 2. Print the 1099 Proof Report to verify 1099 amounts and which entities should receive a 1099. 3. You may adjust 1099 amounts.  For vendor 1099 adjustments use the Vendor 1099-History Entry function from the Vendor History/1099s Menu.  OGSYS will display a screen showing the check detail total and the 1099-history amount. The sum of these two figures is equal to the amount that will be printed on the 1099 form. To make adjustments to a Vendor’s 1099 amount, increase or decrease the 1099-history amount as needed.  This is a replacement amount, and it will be added to the check detail total to give you the actual 1099 amount. For Owner 1099 adjustments, use the 1099 Adjustment Entry function from the Owner 1099s/Balances menu.  Enter adjustments as replacement amounts in the appropriate fields. For Land-Owner 1099 adjustments, use the Land-owner 1099-History Entry screen on the Lease-records Maintenance menu.  Enter the adjustment as a replacement amount in the appropriate field.  4.  Always verify 1099 amounts for at least one vendor/owner prior to mailing 1099s. 5. If December Close Month is not run prior to printing 1099s, subsequent years’ 1099s will include amounts from the prior year.  To correct, reprint 1099s for the prior year, and run the module Close Month for December of the current year. NOTE: OGSYS includes items netted within the current 1099 calendar year in that year’s 1099 amounts.  Therefore, do not run the cross-clear program using a December voucher date, unless the items being netted are to be included in the current year’s 1099s.  Items to be included in the next year’s 1099 must have a January-or-later voucher date. Substitute 1099s are available for Vendor 1099s, Owner Royalty 1099s and Land-owner 1099s.  Use these substitute forms to mail to the Vendors/Owners.  These forms are not intended for the IRS.  You will see Substitute 1099s in each respective 1099s menu. Waltz through Year-end with Fewer Problems Make a year-end backup before closing the General Ledger Most important—include ALL OGwin files; data, programs, and control files. By copying all of OGwin, you are ensuring that you can restore the database for that time period, if necessary. Retain this backup permanently, do not overwrite with a later backup. NOTE: If only the data files are backed up and your current database has been upgraded with a release, you will not be able to use the year-end backup. The year-end General Ledger Close performs some extra step The close routine will take the balances in the Profit and Loss (P & L) accounts and zero them into the Retained Earnings account for corporations, and into the Capital account for partnerships. Because of this, it is important to make sure your Fixed Account Maintenance is set up accurately. Make certain the first P & L account is specified correctly. The system will take every account from the first P & L account forward and zero it to Retained Earnings. Also, make sure the Retained Earnings or Capital account is coded correctly in the fixed accounts. DO NOT close the General Ledger for the year without having the first P & L, Retained Earnings, and Capital accounts coded correctly. Otherwise, you will not be able to correct the incorrect balances by re-closing the year for the P & L accounts without restoring your database. The year-end General Ledger may be re-closed, however, for any adjusting entries that are posted in the new year. Operator Online 2009-01-05T17:05:12-06:00 http://www.ogsys.com/site/ogsql_advances_to_alpha_testing/ http://www.ogsys.com/site/ogsql_advances_to_alpha_testing/#When:02:15:00Z Download newsletter In early September, OGSYS R&D personnel completed the developmental phase of the native OGsql base system. Subsequently, several volunteer clients began working with us to alpha test the base system, and we hope to complete alpha testing by mid-October. Here are our objectives in alpha testing – • To process as many transactions as possible • To exercise every possible program in OGsql • To test OGsql for specific user-defined job functions The flow diagram below shows the steps involved in the alpha test. We will begin beta testing as soon as the alpha phase is complete in mid October 2007. In the beta phase, selected volunteer clients will go live on the native OGsql base system in their production environments. These clients on beta OGsql will have priority access to our support staff. Our plan is to complete the OGsql base-system beta testing in December 2007. During the months of testing of the base system, we will continue development of the Land and Fixed Assets programs. We plan alpha testing Land Management in early November and alpha testing Fixed Assets in late November. We will complete beta testing of both programs by late January 2008. We will complete OGsql development for all other programs in early 2008. If you would like a periodic status report via email, contact the Manager of Operations, Barbara Schweitzer (). Want to Help Test OGsql? If your company has an interest in participating in the alpha or beta testing program, contact Chuck Blanton () or Jody Vasquez () for more information. New Tool to Track Changes to Decks and Other Data When you save a deck in OGwin 2.0 or later, you may have noticed a new popup screen—“Change Control.” OGwin links this popup to the new Disbursement Change History report found under the Exceptional Processing menu. We designed this report to track changes to decks and—optionally—to other data items that have a bearing on cash disbursements. The feature records every deck creation or saved change in the report . . . along with a change control number, user ID, station ID, date and time. If you want a record of changes to additional items like vendors, owners, lease financials, you may activate Option 203. Recording changes to decks reinforces program security, and enhances the way that deck changes are integrated into normal processing and posting. Your decks can continue working essentially as they always have. Previously, an entry program – such as AP invoice entry – would select a deck. Changes to that deck were then locked until you posted the AP invoice voucher. OGwin 2.0 does not lock the deck. Instead, the program provides Option 204 (default-freeze), so that deck selection in AP invoice entry pins that invoice to use that specific version of the deck . . . even if you change the deck (same effective date) prior to final posting. OGwin can now reconstruct archived versions of a deck using the change control number for pinning. Leave off Option 204, and the deck selection floats to use the version of the deck that is on file at the time of posting (same effective date). With 2.0, the system allows floating so long as the total company interest in the deck has not changed since entry. If you violate that restriction, the system rejects the posting, and you must alter the AP invoice entry with a reselection of a deck. The new Change Control popup screen allows the user to enter a description that streamlines deck selection from archived decks. The deck scan process is now a two-level scan. The first level is the same as always – the current version of each effective date shown. If you want an archived version of a deck, a drill down to archived decks is available. On the deck scan screen, you may specify that you want to place a freeze on the deck all the way through posting. The new version enhances modeling in AP invoice entry, manual journal entry, and purchaser check entry. This enhancement enables you to use the same deck from the original entry (even if archived) or to float the new voucher to use the most recent deck version. Option 205 sets the default to use the same pinned deck when modeling. Option 206 sets the default to use the same pinned deck when modeling and reversing. You may override either default on the model selection screen. The Disbursement Change History Report affords various filters and time period selection. The report contains separate sections for expense decks, revenue decks, owners, etc. It also provides a continuity section to prove that the change history itself has not been altered. Redistribute Netted Items You may now redistribute netted items, using Revenue Redistribution. See The Operator, July 2007 for detailed information on the revenue redistribution application. Upload CDEX Go to our website—www.ogsys.com—for instructions for the CDEX upload and a formatted Excel spreadsheet. Look for it under “Support / Upload Tools.” Use Adjustment Entry to Adjust an Owner’s AR Make adjustments to an owner’s accounts receivable by using the Adjustment Entry application found on the Accounts Receivable Processing menu. Make the adjustments by owner to individual invoices. OGwin assumes a debit to the Accounts Receivable fixed account, and therefore prompts for the credit account to be entered. If you are entering a credit to the A/R account, the adjustment amount will be a negative number. The credit account may be the cash account if you are reimbursing an owner for an overpayment. It may be an expense account if you are reversing a billing error, or it may be any other account that requires an adjustment. Warning: Do not make the credit account the AR fixed account. This will result in a zero effect to that account in the General Ledger with a real effect to the A/R subledger – which means that they would not balance. With invoice selection, you may adjust paid or unpaid invoices or create a new invoice – • Simply select the invoices by well, or leave the well field blank to view all invoices for the owner, regardless of well • Click the file tab “AR invoices” to see the list of invoices • Highlight the invoice to be adjusted • Click the Change button or just double-click the invoice line to enter the adjustment amount • Save the line • Once all invoice adjustments for the owner have been made, save the voucher • Respond “Yes” to the prompt “OK to post adjustments?” to post the entry to accounts receivable and the general ledger Operator Online 2007-10-02T02:15:00-06:00